Engineering technology that makes marketing agency operations more structured and efficient

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We’ve worked with 35+ agencies like yours

Saving them hundreds of hours and tens of thousands of dollars by automating their error-prone tasks.

What our customers say about us...

We automate operations, so you’re not stressed

anna cerman
CMO at Ratio
We automate operations, so you’re not stressed

daniel brokich
CEO at AFD
Hypergen - B2B cold email agency
Alexander ivanov
CEO at Hypergen
Case Study
Witch & Wizard - Marketing agency
Otar Mikhadze
Founder ar W&W
Case Study

We claim to be the best for

Digital marketing agencies

After working with 10+ B2C digital marketing agencies, we’ve mastered automation to eliminate key bottlenecks.


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B2B lead-gen agencies

After building our B2B marketing agency, serving 30+ clients, and automating operations, we’ve mastered automation and process streamlining.


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Our Process

We build systems, you handle clients

Step 1 — Backlog Refinement

We break down your processes, identify key areas for improvement, and rank them based on impact and ease of automation. This ensures we focus on what matters most.

Step 2 — Plan & Set Goals

Every two weeks, we conduct sprint planning to define objectives, prioritize high-impact tasks, and set measurable success criteria, ensuring a structured process that maximizes efficiency and drives continuous improvement.

Step 3 — Implement & Automate

We improve processes in stages:

  • Update workflows if needed
  • Test semi-automated solutions
  • Fully automate where possible for hands-off efficiency
Step 4 — Optimize & maintain

We refine systems, standardize workflows, and ensure everything runs smoothly without turning into a complicated mess.

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Despite our small agency size, Stimuli helped us streamline sales and marketing operations, reducing costs by 35%, increasing leads by 50%, and closing more contracts all while using less software.

Ira Kimberg

Founder at W&W

Stimuli has been supporting our digital marketing agency with marketing operations for over six months. The process has been transparent, with clear progress at every step.

Ivan Georgiev

Founder & CEO at Shtrack

Stimuli helped us generate leads for our JavaScript developers. Despite the challenging timing due to the ongoing crisis, we still managed to secure valuable calls during the toughest times.

Mladen Grujicic

CEO at Antech

Stimuli made our cold outreach at Maxin.ai so much easier. They automated the whole process, saving us time and helping us reach more prospects without the manual hassle. Now, we can focus on closing deals instead of managing outreach.

David Khosroshvili

CEO of Maxin AI

Stimuli made our cold outreach at Maxin.ai so much easier. They automated the whole process, saving us time and helping us reach more prospects without the manual hassle. Now, we can focus on closing deals instead of managing outreach.

David Khosroshvili

CEO of Maxin AI

These automations cut your service costs by
$563+ per customer every month.

We deconstructed every aspect of outreach,  and rebuilt it with custom-developed solutions.

Automatic reply management
Outbound CRM
Onboarding
Email set up & maintanance
Taks Management
Campaign performance Audit
Project profitability calculation
Invoicing

Save $0.50 every time you reply to a lead and eliminate error-prone tasks

Instant Reply Management
No more delays. Our system helps you to automatically reply to interested leads directly from slack.
Automated Follow-Ups on Unanswered Replies
See what’s happening in real time. Our system tracks every reply, meeting, and contract status, giving you a bird’s-eye view of your entire sales pipeline.
Meetings booked automatically
If a prospect shares a Calendly link, our automation will book a meeting based on mutual availability.
Live Tracking & Performance Insights
No more bottlenecks. Once a deal moves forward, our automation ensures contracts are generated, sent, and followed up on, so nothing falls through the cracks.

Save 50$ per client per month

Automatically Moving Through Pipeline
Once a deal progresses, the system automatically sends sales materials, such as presentations, offering and contract, ensuring smooth deal closure without manual effort.
Full Revenue & Performance Insights
Track active clients, close rates, and revenue figures in real-time, so you can scale with data-backed decisions.
Real-Time CRM Updates
All lead interactions, contract statuses, and deal movements sync instantly with Airtable, providing a live view of your pipeline.
No Human Error
Our battle-tested system centrally manages your entire email infrastructure, ensuring no "Oops, I forgot to add DNS records and burned the whole campaign" moments

Save 35$ each time you onboard client


Client Accounts are  Created in Operational Tools
The system automatically creates client accounts in communication channels like Slack and operational tools such as Smartlead, Instantly, HubSpot, and others required for campaign execution.
Prewritten onboarding message is sent in slack
A prewritten Slack message instantly provides clients with credentials and access, eliminating manual coordination and streamlining onboarding.
Automated Process Documentation
Airtable subfolders are automatically created to organize and document all client assets accordingly.
Task Assignment & Calendar Booking
Tasks are assigned to employees with time slots auto-booked in their calendars. Time tracking and required fields, including access links, must be completed before logging tasks.

Save $7.6+ per inbox setup.

Domain Purchased & Registered
With /setupemail, the system generates burner domains based on company industry and website. Confirm the list, and the emails are set up instantly.
Inbox Creation & Warm-Up Initiation
New inboxes are generated, added to your preferred email outreach software, and warmed up with Inboxology.
DNS & Authentication Configured
Essential DNS records (SPF, DKIM, DMARC) are set up automatically, securing email infrastructure for compliance and performance.
Client Notified Upon Completion
After each setup step is completed, the client is automatically notified in their dedicated Slack channel, ensuring full transparency.

Don’t hire traffic manager Save $800

Tasks Generated & Assigned Automatically
The system automatically creates and assigns tasks to the right employees based on predefined workflows, ensuring smooth assinment.
Calendar Slots Booked for Each Task
For every assigned task, a dedicated time slot is automatically booked in the employee’s calendar, ensuring structured workflow execution.
Process Documented in Airtable
Every task's output assets are logged in Airtable, providing a structured record of actions, responsibilities, and progress.
Automated Client Updates
Once a task is completed, employees and managers receive instant Slack notifications, ensuring alignment and transparency. All output links are shared to keep clients updated at every step of the process.

Save $480 while automatically auditing campaigns and updating clients on performance.

Smart Alerts for Underperformance
The system alerts your team on Slack if campaign performance deviates from benchmarks, enabling quick adjustments.
Auto-Scheduled Strategy Meetings
When a deep dive is needed, the system finds available time slots, books meetings, and shares agendas automatically, ensuring structured discussions.
Turning Campaign Data into Execution Plans
When issues arise, tasks like "Add Data to Campaign" or "Optimize Email Copy" are generated automatically, keeping campaigns optimized without manual intervention.
Full Transparency Without Extra Work
Clients automatically receive daily campaign results, stay informed, and benefit from continuous optimization, while your team stays focused on execution without manual reporting.

Save $15 every month per client

Expense Tracking Without Manual Input
The system automatically records all costs related to domains, data, email infrastructure, and employee hours eliminating the need for manual tracking.
Automated Profitability Calculation
Expected net profit per client is dynamically calculated, factoring in all tracked expenses, response rates, and retention data.
LTV & Retention Forecasting on Autopilot
The system projects each client's expected lifetime value (LTV) and retention, allowing for data-driven financial planning.
Tailored Targeting
Our battle-tested system centrally manages your entire email infrastructure, ensuring no "Oops, I forgot to add DNS records and burned the whole campaign" moments

Save $2 every time you send an invoice.

Client account is automatiaclly created in invoicing tool
A Zoho Invoice account is auto-generated, logging client details, amount, date, and recipient info.
Invoices Sent Automatically
Once approved, the invoice is sent automatically after one month, eliminating manual billing tasks.
Slack-powered invoice approval.
The system notifies you in Slack for invoice confirmation, ensuring accuracy before sending.
Payment Status Tracked Automatically
Once sent, the system tracks payment status, ensuring visibility over pending and completed invoices.

Start with risk free trial

First Month: €1900 + Money-Back Guarantee

After the Trial, Choose Your Plan

Growth
For agencies without structured processes, building systems from the ground up.
Backlog Refinement
Process Mapping & Diagramming
Sprint Execution
Automation Deployment
Review & Optimization
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Scale
For agencies with existing systems, refining and integrating new automation seamlessly.
Everything in Foundation, plus:
Engineering team
Designer
Less hourly rate
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